Appendix A

HOW TO USE THE APPLICATIONS
AND LETTER MAKER DISKS

Editor's note: The following text describes the original distribution of the Applications Disk and Letter Maker disks. 

For the on-line version you are now reading, the disk files are provided in two archives: DISK1.ZIP and DISK2.ZIP.  These archives contain the files mentioned in this appendix.   You must first expand these archive files to your hard disk before you can proceed with the instructions below.

The original book came with self-extracting files. These have been replaced with standard ZIP files. All references to a self-extracting file is now to the corresponding ZIP file.

And, of course, the files are provided for download, and not distributed on a floppy disk.

This book comes with two 5 1/4-inch (360K, IBM PC format) diskettes. One is labeled Applications Disk, and the other is labeled Letter Maker Disk.

Both diskettes are permanently write-protected so that they cannot be accidentally erased. You can read the files from the disks, but you cannot write new information to them.

 

INSTALLING THE APPLICATIONS DISK

The Applications Disk MUST be installed before it can be used. You can install the Applications Disk onto a hard disk or a high-capacity floppy disk. The Applications Disk comes with an automated installation program. Start the program, answer the prompts as they appear, and the files are automatically "extracted" and copied to your hard disk or work disk. Alternatively, you can extract the files manually. This appendix details both approaches.

IMPORTANT NOTE: The following information is for archival purposes only. The INSTALL program is no longer provided as it is not needed.

Merely unpack the contents of the ZIP files into appropriate directories on your hard drive.


Using the INSTALL Program

Included on the Application Disk is INSTALL.EXE. This program assists you in installing the Applications Disk files onto your hard disk or onto a floppy disk.

If you're using a hard disk, WordPerfect must already be installed. Jot down the directory that contains the WP.EXE WordPerfect file, and keep it for future reference. Give some thought to where the installed files will be placed. The Applications Disk contains the following file types:

Hard disk users are urged to take advantage of WordPerfect's Location of Files feature, found under the Setup key. This feature allows you to indicate special subdirectories for macro, document, and style files (you can also indicate locations for other file types, including graphics and dictionary lists). The Location of Files feature helps you consolidate like files in one area, yet still allow instant access to your files whenever you need them. Refer to the section, "Recommended Hard Disk Organization," below, for more details on using subdirectories and the Location of Files feature.

If you're using a floppy disk, format a fresh disk and insert it in the second drive. The INSTALL program is designed only for two-drive installation -- from drive A to drive B, or vice versa. It cannot be used for single-drive installations.

To use INSTALL:

  1. Place the Applications Disk in Drive A or B.
  2. Log onto the drive by typing A: or B:, and press the [Enter] key.
  3. At the DOS prompt, type INSTALL, and press [Enter]. The INSTALL program starts and displays a greeting.
  4. At the prompt, indicate whether you want to install the Applications Disk files onto a hard disk or a high-capacity floppy disk. Press the [Enter] key after making your selection.

INSTALL now prompts for different information, depending on whether you are installing the Applications Disk files onto a hard disk or a floppy disk. You also have a choice between installing all the files, or just selected groups. The following steps assume you are installing all the files from the Applications Disk.


For hard disk installation:

  1. Type A (for All) if you want to install all the files from the Applications Disk, or S (for SELECTED) if you want to install selected file groups. Finish by pressing [Enter].
  2. Enter the name of the directory that contains the WP.EXE file, and press the [Enter] key. Be sure to provide a drive letter.
  3. Verify that the directory is correct; answer Y or N accordingly, and press [Enter].
  4. At the prompt, provide a subdirectory for the macros. If you've previously indicated a directory for your macro files using WordPerfect's Location of Files option (under the Setup key), the INSTALL program will verify that it's okay to copy the macros there. Answer Y or N, accordingly, and press the [Enter] key. If you answer No, provide the full path name of the directory you wish to use (press [Enter] when done). Be sure to enter a directory that already exists; if the directory does not alreay exist, INSTALL will terminate.
  5. At the prompt, repeat the procedure in Step 4 for setting the styles subdirectory.
  6. At the prompt, repeat the procedure in Step 4 for setting the documents subdirectory.

The stand-alone programs and QuickBASIC files are automatically installed into the macros and documents directories, respectively.

The files are now extracted and copied to your hard disk. If INSTALL encounters a file with the same name as one that it is copying to your hard disk, it pauses and asks if you want to replace the file.

For ease of use, consult the file directory provided in Appendix B and compare the file names against those already on your hard disk.

If you choose S (for Selected) install, indicate the file group you want to extract. Your choices are:

Press [Enter] after selecting a letter.

Follow by indicating a drive and FULL PATH for the indicated files, and press the [Enter] key.


For floppy disk installation:

  1. Insert the blank, formatted diskette into the second disk drive.
  2. At the prompt, type the drive letter that contains the blank disk (the disk you are coping to, such as A or B), and press [Enter].

The files are now extracted and copied onto your blank diskette. After installation is complete, remove the original Applications Disk and keep it in a safe place. The files in your working diskette are contained in a single \FILES directory.

NOTE: You can use the Selected file copy for both hard and floppy disk installations. For example, you can install just the document files to drive A:, or to the C:\WP51\DOCUMENT directory on your hard disk. Simply enter the drive and/or full path when you are prompted for the destination of the extracted files.

 

Manual Installation

If you prefer, you can manually install the Applications Disk files onto a hard disk or floppy disk. You can use this method if you need to replace files that have already been copied onto your hard disk, or if -- for some reason -- the INSTALL program doesn't work properly with your computer.

The Applications Disk contains several files in compressed (archived) format:

A full description of the individual files contained in these archives is provided in Appendix B.

To manually extract files from any of these archives:

  1. Insert the Applications Disk into a floppy drive.
  2. Log onto that drive by typing A: or B:, and pressing the [Enter] key.
  3. At the DOS prompt, type XARC, followed by the name of the compressed file you want to extract (such as PROGRAMS.ARC), followed by the destination for the copied files. For example, to extract and copy the files contained in DOCS.ARC to the \WP51\DOCS directory on the C: drive, enter:
XARC DOCS C:\WP51\DOCS

Note that the .ARC file extension is not required. Be sure to provide a FULL path name, INCLUDING DRIVE LETTER and SUBDIRECTORY path.

The XARC decompression program will warn you if a file with the same name already exists. You can choose to skip the file and stop extraction (the old file remains), or replace the old file with the new one.

 

INSTALLING THE LETTER MAKER DISK

The Letter Maker Disk is not compressed, so there's no need to extract the files prior to use. However, if you are using a hard disk, you may wish to copy the files on the Letter Maker Disk to a subdirectory on your hard disk.

  1. Move to the WP51 directory on your hard disk (or use the appropriate name if your WordPerfect 5.1 directory is called something else).
  2. At the DOS prompt, type MKDIR LETMAKE, and press [Enter]. This creates a subdirectory named LETMAKE.
  3. Move to the LETMAKE directory by typing CD LETMAKE. Press [Enter].
  4. Double-check that you are in the LETMAKE directory by typing CD, and pressing the [Enter] key. The full path, including the LETMAKE directory, should appear on the screen, such as C:\WP51\LETMAKE.
  5. Insert the Letter Maker Disk in drive A: or drive B:.
  6. At the DOS prompt, type COPY *.* A: (or B: if the disk is in drive B:). Press [Enter]. The files are now copied from the floppy disk onto your hard disk.

If you're using floppy disks, you should make a working copy of the Letter Maker Disk -- don't use the original. You can copy the diskette using the COPY *.* command, or the DISKCOPY command. Refer to your DOS manual for more information.

 

USING THE APPLICATIONS DISK AND LETTER MAKER MACROS

Once installed, you can use the macros from the Applications Disk and Letter Maker Disk in the usual manner. Press [Alt]-[F10], type the name of the macro file, and press [Enter]. This procedure assumes that the macro resides in the current macros directory.

The current macros directory is:

If the macro files do not reside in the current directory or disk, you should:

  1. Indicate the full path along with the name of the file, as in: [Alt]-[F10] A:\path\filename [Enter]
  2. Change the current default directory with the List key (press [F5], type =, then enter the new disk and/or directory).
  3. Update the macros directory in the Location of Files screen. To do so, press [Shift]-[F1] (for Setup), L (for Location of Files), and K (for Keyboard/Macro Files). Enter a new directory or drive, and press [Enter].

Some of the macros included with this book {NEST} or {CHAIN} to other macros. The {NEST} and {CHAIN} commands assume the macros are contained in the current directory. If you started a macro using option A from above, WordPerfect will have no way of knowing where to find the other macro files it needs. If the macro {NEST}s or {CHAIN}s to other macro files, use option B or C.

Similarly, several of the macros require WordPerfect document and style files to work properly. When run, the macros expect to find these files in the current directory. If the files can't be found, the macro stops or displays an error message. With WordPerfect 5.1, you can indicate subdirectories for documents and style files, using the Location of Files option. If you don't use the Location of Files feature, the document and style files should be contained in the default WordPerfect directory.

IMPORTANT NOTE: All WordPerfect documents included on the Applications Disk are formatted using the STANDARD.PRS printer definition file. This file is included with WordPerfect, and is normally installed with the program along with your other printer file(s). If this file is missing, the macro may still work, but an error message will appear briefly on the screen. These documents should be updated for use with your particular printer file.

  1. Retrieve the file into WordPerfect in the normal manner (make sure the editing screen is blank).
  2. Select your printer.
  3. Resave the document and clear the screen.

 

USING CHOOSER.WPM

A special menu system included on the Applications Disk allows you to quickly run any of the macros provided with the book. The CHOOSER.WPM menu macro lets you "point and shoot" at the macro you want to run. To use CHOOSER, start it in the usual manner, as you would any macro. The first menu selection displays chapters of the book that contain functional macros. Use the up and down cursor keys to select the chapter you want, and press the [Enter] key.

In the second list that appears, use the up and down cursor keys to choose the macro you want to run. Press [Enter] and the macro is activated.

You can cancel any time by pressing the Cancel ([F1]) key. Pressing the [Esc] key backs you up one menu level.

 

RECOMMENDED HARD DISK ORGANIZATION

The organization of your hard disk is a matter of personal taste and needs. However, a certain level or organization is assumed when installing the files from the Applications Disk and Letter Maker Disk. At the very least, you should use a directory for your WordPerfect programs files.

During the automatic installation process of WordPerfect 5.1, the install program suggests the name "WP51" for the WordPerfect directory. Most likely, this is the name of the directory that contains your WordPerfect files.

Your hard disk is probably organized with additional subdirectories under the WP51 directory. These additional subdirectories contain macros, styles, documents, graphics, and other support files. The files from the Applications Disk should be included in the subdirectories. (However, you should be aware of name conflicts, and avoid erasing an old file that you meant to keep.)

These subdirectories can be used for easier access of your WordPerfect files. Use the Location of Files feature of WordPerfect 5.1 to indicate the location of macro, style, and document files. When retrieving one of these file types, WordPerfect will know where to look for it.

If you do not presently use subdirectories to contain your WordPerfect support files, it is recommended that you create them before installing the Applications Disk. Following is one suggestion of how to organize your WordPerfect files on your hard disk. This organization can be effectively used with the files on the Applications Disk.

C:\>WP51\|
|--------> MACROS\
|    
|--------> DOCS\
|    
|--------> STYLES\

For ease of use, indicate these subdirectories in the Location of Files option. From within WordPerfect:

  1. Press [Shift]-[F1] (Setup).
  2. Press L for Location of Files.
  3. Press K (for Keyboard/Macro Files) and type \WP51\MACROS. Press [Enter].
  4. Press S (for Style Files) and type \WP51\STYLES. Press [Enter].
  5. Press D (for Documents) and type \WP51\DOCS. Press [Enter].
  6. Press [F7] (Exit); you are returned to the main editing screen.

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 Top Contents

WordPerfect 5.1 Macros and Templates
Electronic Edition
Copyright 1990, 1997, Gordon McComb.  All Rights Reserved.
First published by Bantam Electronic Publishing, 1990.
http://gmccomb.com/.